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HR Systems Administrator

  • Location
  • Closing date 19 Apr 2024
  • Hours 35.5

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

Hours per week: 35.5 hours

Reporting to: HR Manager

Scope of Role

The successful applicant will support the HR function, bringing an exceptional standard of organisation and efficiency to the day-to-day operations of HR.

The role will cover all aspects of administration support for the HR department that will include system administration, annual leave processing and payroll preparation.

A genuine interest in being involved in a wide range of day-to-day HR administration issues at all levels of the organisation

Key Responsibilities

  • Manage and maintain up to date and accurate employee records on HR system to be able to produce timely and accurate management reports and information.
  • General ad hoc administration tasks in relation to employee information, e.g. publishing new policies to the relevant locations when they have been updated.
  • Administering holiday booking system for all employees.
  • Maintenance of time and attendance system.
  • Payroll administration in preparation for monthly payrolls, including completion of specific tasks in relation to starters and leavers.
  • Preparation of data for HR / Manager meetings on a weekly basis. Including Metrics
  • Ensuring full compliance with GDPR in relation to the handling of all records and personal information within the department.
  • Recording and maintaining training records for all employees.
  • Administration of company Private Healthcare scheme monthly.
  • Providing general administration support and produce ad hoc HR reports.
  • Administration of employee benefits
  • Ordering and distribution branded clothing and induction packs for new employees.
  • Assist with the onboarding process for new starts.
  • Supporting the recruitment process from commencement to completion
  • Assistance of admin of all relevant employee processes

Person Specification



  • 2nd Level education with strong literacy, numeracy and IT skills


  • 3rd level Education in a relevant subject

Experience & Knowledge


  • IT literate and proficient in the use of MS office
  • Experience in a similar role


  • Experience in a similar industry
  • HR Systems experience

Abilities & Skills


  • Strong and demonstrable administration skills
  • Strong time management and excellent organisation skills are essential, underpinned by an attention to detail
  • A high level of confidentiality, tact & diplomacy
  • Excellent interpersonal and customer facing skills
  • Strong communication skills, both written and verbal
  • Flexibility and willingness to learn
  • Ability to work as part of a team and work on own initiative
  • Motivated and enthusiastic
  • Adaptable and quick thinking

Kane is an Equal Opportunities Employer and welcomes applications from all sections of the community.

If you think you have the expertise and knowledge to fulfill this role.

Apply today by sending your CV

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