Accounts Payable Specialist

Kane Group are an established, and successful multi-disciplinary building services engineering contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are actively looking for an Accounts Payable Specialist to join our team!

Key Responsibilities

• Maintain vendor ledger in an accurate and timely manner. Tasks include registering invoices received daily through OCR scanning, dealing with invoice queries, categorizing query reasons, assigning to relevant departments and daily query resolution with internal and external stakeholders, ensuring controls at each stage agree with supporting record
• Ensure Non-PO invoices are processed in a timely manner, coded correctly and sent to the relevant departments through workflow approvals.
• Ensure weekly unfixed labour subcontractor invoices are processed within same week for payment. This includes, checking hours clocked to hours invoiced, rates, CSCS cards, insurance and correctly coding and applying to existing budget or creating new subcon order
• Prepare and process payments for weekly and monthly BACS payment runs to ensure vendors are paid within agreed terms
• Preform vendor reconciliations monthly for review and if required request copy invoices/credit.
• Maintain vendor database records
• Correspond with vendors/sub-contractors and respond to enquiries
• Prepare for month end close ensuring deadlines are met in accordance with financial calendars
• Provide supporting documentation for audits
• Ad hoc reports/admin duties
• Develop a good working relationship with all stakeholders in particular our procurement, labour resourcing and commercial colleagues
• Any other duties required to fulfil the requirements of the position

Person Specification

Qualification

Essential

• 5 GCSE's Grace A-C

Experience & Knowledge

Essential

• A minimum of 3 years’ experience in a similar AP position
• Ability to take ownership of duties and a willingness to grow and learn within the AP team and company
• Demonstrate a good ability to work in a fast-paced environment and deliver tight deadlines around the Financial calendar
• Ability to deal with high volume of processing
• Capable of task management, problem identification and resolution.

Abilities & Skills

Essential

• Good organisation and prioritisation skills
• Good Microsoft Office skills – to include Excel, Word, PowerPoint and Outlook
• Good communication skills
• Team Player

Company Benefits

• Cash Health Plan to include Employee Assistance Programme.
• 4 x Salary Death in Service cover.
• Auto Enrolment Company Pension scheme (Salary Sacrifice).
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service.
• Enhanced maternity & paternity benefits .
• Paid professional subscriptions .
• Variety of employee discounts.
• Cycle to Work Scheme.
• Corporate Gym discount for Kane employees.
• Subsided gym membership.
• Branded clothing.
• Active Social and Wellbeing Committees.
• Annual Health Checks.
• Awards for long service.
• Additional annual leave based on length of service.
• Training and development opportunities.

Kane is an equal opportunities employer and welcomes applications from all sections of the community.