Personal Assistant

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are currently looking for a Personal Assistant to join our team.

Scope of Role

The successful applicant will provide high level administrative support, ensuring smooth operations and effective time management for the Head of Finance. The PA will act as the primary point of contact, managing communications, scheduling and administering confidential information. The role requires a proactive, organised and detail-oriented individual with excellent communication and multi-tasking skills.

This is an excellent opportunity to join an exciting and growing business.

Key Responsibilities

Administrative Support:

• Manage the Head of Finance’s calendar including scheduling meetings and appointments
• Prepare documents, presentations and reports as needed
• Conduct research and gather relevant information for meetings and projects

Meeting Coordination:

• Organise and prepare agendas for internal and external meetings
• Prepare and distribute meeting minutes ensuring follow-up on action points
• Track progress, deadlines and deliverables for various projects including KIM
• Co-ordinate logistics for meetings, training events

Document management:

• Maintain and organise records, files and documents both electronic and paper
• Handle confidential information with professionalism and discretion
• Assist with document preparation and review, to ensure accuracy and completeness

Department Support:

• Coordinate with Finance and Business Information Systems teams on scheduling and project updates
• Support the Finance and Business Information Systems teams in cross-departmental communication and collaboration
• Training coordination for Finance and Business Information Systems teams

General Office Duties:

• Manage office equipment relevant to the Finance and Business Information Systems teams
• Assist in coordination of office meetings and social events
• Proof reading documents ensuring professional approach

Personal Specification

Qualification

Essential

• 5 GCSE’s or equivalent to include English and Maths
• Minimum of 2 years in an administrative or PA role
• Excellent IT skills particularly with MS Office Suite (Outlook, Powerpoint, Word, Excel)

Desirable

• Business related degree or Business related Higher-level qualification
• Experience in Finance or a related field
• Secretarial qualification

Abilities & Skills

Essential:

• Strong organisational and time management abilities
• Excellent written and verbal communication skills
• Excellent attention to detail and ability to proof reading documents
• Ability to handle confidential information with discretion
• Detail-oriented and capable of managing multiple priorities
• Professional demeanour with strong interpersonal skills
• Ability to work independently and proactively, demonstrating initiative
• Flexibility to adapt to the changing needs of the Finance department
• Strong problem-solving skills and a collaborative mindset

Company Benefits

• Cash Health Plan to include Employee Assistance Programme.
• 4 x Salary Death in Service cover.
• Auto Enrolment Company Pension scheme (Salary Sacrifice).
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service.
• Enhanced maternity & paternity benefits .
• Paid professional subscriptions .
• Variety of employee discounts.
• Cycle to Work Scheme.
• Corporate Gym discount for Kane employees.
• Subsided gym membership.
• Branded clothing.
• Active Social and Wellbeing Committees.
• Annual Health Checks.
• Awards for long service.
• Additional annual leave based on length of service.
• Training and development opportunities.

Kane is an equal opportunities employer and welcomes applications from all sections of the community.