Personal Assistant

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are seeking a Personal Assistant to The Head of Finance based in Banbridge to be part of our growing team.

| KEY RESPONSIBILITIES |

Administrative Support:

• Manage the Head of Finance’s calendar including scheduling meetings and appointments
• Prepare documents, presentations and reports as needed
• Conduct research and gather relevant information for meetings and projects

Meeting Coordination:

• Organise and prepare agendas for internal and external meetings
• Prepare and distribute meeting minutes ensuring follow-up on action points
• Track progress, deadlines and deliverables for various projects including KIM
• Co-ordinate logistics for meetings, training events

Document management:

• Maintain and organise records, files and documents both electronic and paper
• Handle confidential information with professionalism and discretion
• Assist with document preparation and review, to ensure accuracy and completeness

Department Support:

• Coordinate with Finance and Business Information Systems teams on scheduling and project updates
• Support the Finance and Business Information Systems teams in cross-departmental communication and collaboration
• Training coordination for Finance and Business Information Systems teams
• General Office Duties:
• Manage office equipment relevant to the Finance and Business Information Systems teams
• Assist in coordination of office meetings and social events
• Proof reading documents ensuring professional approach

| SKILLS, EXPERIENCE & QUALIFICATIONS |

Essential

• Level 2 or higher Business Administration qualification
• (or Equivalent).
• Minimum of 2 years in a senior administrative or Personal Assistant role.
• Excellent IT skills particularly with MS Office Suite (Outlook, PowerPoint, Word, Excel).
• Strong organisational and time management abilities.
• Excellent written and verbal communication skills.
• Excellent attention to detail and ability to proof reading documents.
• Ability to handle confidential information with discretion.
• Detail-oriented and capable of managing multiple priorities.
• Professional demeanour with strong interpersonal skills.
• Ability to work independently and proactively, demonstrating initiative.
• Flexibility to adapt to the changing needs of the Finance department.
• Strong problem-solving skills and a collaborative mindset.

Desirable

• Business related degree or Business-related Higher-level qualification.
• Experience in Finance or a related field.

| COMPANY BENEFITS |

• Cash Health Plan to include Employee Assistance Programme
• 4 x Salary Death in Service cover
• Auto Enrolment Company Pension scheme (Salary Sacrifice)
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service
• Enhanced maternity & paternity benefits
• Paid professional subscriptions
• Variety of employee discounts
• Cycle to Work Scheme
• Branded clothing
• Active Social and Wellbeing Committees
• Annual Health Checks
• Full use of onsite state of the art gym
• Awards for long service
• Additional annual leave based on length of service
• Training and development opportunities.
• Free Onsite parking

Kane is an Equal Opportunities Employer.