Senior Administrator

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are currently seeking a Senior Administrator.

The successful candidate will play a vital role in supporting the Birmingham office, assisting with day-to-day administration and coordination across sites in the Midlands and UK. The role involves providing a comprehensive administration service to the Pre-Construction and Operations teams, ensuring smooth and efficient operations.

Key Responsibilities

General Administration

• Provide comprehensive administrative support to the Estimating & Operations teams, including document preparation, data entry, diary management, correspondence, and visitor reception.
• Manage office resources including supplies, meeting scheduling, mail distribution and filing (physical and digital).
• Coordinate travel arrangements, meeting logistics, and prepare supporting materials such as slides and visual aids.
• Handle incoming calls, emails, and visitor interactions professionally, serving as a liaison between internal teams, clients, and suppliers.
• Support Birmingham Leadership Team with confidential and sensitive administrative tasks as required.

Compliance & Records Management

• Act as Birmingham Office Safety Coordinator and support ISO audits, NICEIC inspections, insurance renewals, and business continuity documentation.
• Oversee accurate filing and distribution of SHEQ documents and ensure compliance with company standards.
• Utilize Kane Group platforms (Field View, Viewpoint, 4Projects) to manage and distribute project and business-critical information.

Commercial & Financial Support

• Create and manage purchase and subcontract orders using financial control systems.
• Assist Group departments (HR, Accounts, Procurement, Commercial) with timesheets, absence tracking, invoice filing, expenses, and ad hoc admin support.

Project & Operations Support

• Manage distribution and tracking of project documents, RFIs, technical submissions, and deliverables.
• Support progress reporting, defects management and handover activities including Operation & Maintenance manuals and certification collation.
• Ensure PPE, stationery and site materials are sufficiently stocked and distributed.

Experience & Knowledge

Essential

• Educated to GCSE level (or equivalent), with passes in English and Mathematics
• 2+ Years experience in a similar role
• Strong proficiency in MS Office Suits (Excel, Word, PowerPoint, Outlook, Teams)

Desirable

• Background in building services and/or the construction sector
• Experience with systems implementation
• Skilled in document control systems such as Viewpoint, Field View and 4Projects (4P)

Abilities and Skills
Essential

• High attention to detail and accuracy, with the ability to deliver quality work under pressure
• Excellent verbal and written communication skills, with a professional telephone manner
• Strong organisational skills, able to manage and prioritise own workload and support others in doing the same
• Self-motivated, proactive and adaptable, with a willingness to embrace change and learn new skills
• Confident, professional and flexible approach to work
• Excellent communicator with strong interpersonal and negotiation skills, a friendly and approachable nature
• Team player who leads by example and adopts a collaborative, can-do attitude
• Able to effectively delegate tasks and motivate others
• Maintains a smart, professional appearance and builds strong relationships with clients, suppliers and subcontractors
• Comfortable handling a mix of routine and complex tasks with equal enthusiasm
• Willing to travel within the UK and Ireland for meetings

Benefits

• Cash Health Plan to include Employee Assistance Programme
• 4 x Salary Death in Service cover
• Auto Enrolment Company Pension scheme (Salary Sacrifice)
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service
• Enhanced maternity & paternity benefits
• Paid professional subscriptions
• Variety of employee discounts
• Cycle to Work Scheme
• Corporate Gym discount for Kane employees
• Branded clothing
• Active Social and Wellbeing Committees
• Annual Health Checks
• Awards for long service
• Additional annual leave based on length of service
• Training and development opportunities

Kane is an Equal Opportunities Employer and welcomes applications from all sections of the community.